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Evan DonovanEvan Donovan 

Can Flow be used in situations where workflow/approval process would otherwise be used? If so, how?

At my organization we have two internship programs – TechMission Corps ( & City Vision College (our online college ( - both of which we have FormAssembly forms that are currently bringing data in Salesforce. (FormAssembly being a third-party form building app that can be used to create what are essentially more sophisticated web-to-lead forms).


Once in Salesforce, an inquiry form submission becomes a Lead; then workflow sends out an email to the person and they get a link to an application form. After they fill that out, their Lead Status is changed and then we evaluate whether we are going to convert them to a Contact. Once they are a Contact, though, they are still not actually matched with an organization; we still have to interview them, and then an Organization has to state they will accept them as an intern.


For now I've been using a manually updated field (Contact Status) to track people's progress through the process once they become Contacts. Now that Flow is generally available though, I'm wondering if that might be a better solution, but I can't find too much documentation, at least not for a use case like mine.


I'm wondering the following:


1) Should I use an approval process to track their status once they become Contacts?


2) Can I use Salesforce’s Flow feature for any of the following use cases:

                                                               i.      Providing user-facing forms for the application process

                                                             ii.      Conducting screening calls & recording the information

                                                            iii.      Tracking people’s progress through a process over time (i.e., like an approval process)


3) If so, is there any good documentation/best practices on its use? I have had trouble finding out much helpful information on Salesforce’s help or website.


Thanks for any assistance you can provide.